JMIR Publications Job Board
Human Resources Generalist
Description
Job Title: Human Resources Generalist
Job Type: Permanent, full time
Salary range: CAD $65,000 - $80,000
Reports to: Senior Human Resources Manager
Location: Candidates must be based in the Greater Toronto Area (GTA)
How to Apply: All interested candidates please apply via this link https://join-our-team.applytojobs.ca/human resources/46340
About JMIR Publications
JMIR Publications is a rapidly growing open access publisher of peer-reviewed STEM journals, with an emphasis on medicine, health, and technology titles. The ambitious vision of JMIR Publications is to lead the transformation to open science and to contribute to a world where people are empowered by health research and technology to make effective and informed decisions.
Come help us make a real difference in open science!
The Opportunity
This newly created Human Resources Generalist role offers a unique opportunity to build hands-on HR experience in a science-focused, fast-growing organization. Reporting to the Senior Human Resources Manager, this position plays a key role in supporting JMIR’s growth by delivering high-quality recruitment, onboarding, and core HR administration.
This is an ideal role for an early-career HR professional who is energized by recruiting, enjoys working in a dynamic environment, and wants exposure across multiple HR disciplines while being mentored by a senior HR leader.
Primary Duties and Responsibilities
Talent Acquisition & Recruitment
- Manage full-cycle recruitment for assigned roles, with a primary focus on Operations positions
- Partner with hiring managers to understand workforce needs and develop effective sourcing strategies
- Draft and post job advertisements across multiple platforms; support employer branding initiatives
- Screen candidates, coordinate interviews, conduct reference checks, and prepare employment offers
- Maintain accurate recruitment records within the HRIS (Humi) and Applicant Tracking System
- Assist in the development and ongoing maintenance of job descriptions
- Support hiring initiatives related to company growth and workforce planning
Orientation & Onboarding
- Coordinate and deliver new hire orientation to ensure a positive and consistent onboarding experience
- Prepare employment agreements and new hire documentation; ensure timely completion of required paperwork
- Set up new employees in the HRIS (Humi) and coordinate with internal stakeholders to ensure operational readiness for start dates
- Serve as a key point of contact for new employees during their initial employment period
Benefits Administration
- Administer employee benefits programs, including enrollments, changes, and terminations
- Respond to employee inquiries regarding benefits coverage, eligibility, and processes
- Support annual benefits renewal and open enrollment activities
- Maintain accurate and confidential benefits documentation
Payroll Administration Support
- Support payroll processing for Canadian (Payworks) and U.S. (ADP) employees in collaboration with Finance and the Senior HR Manager
- Assist with time and attendance tracking, payroll data entry, and reconciliation
- Respond to routine payroll inquiries and help resolve discrepancies
- Maintain payroll-related records within HR systems
HR Administration & Support
- Maintain accurate employee records in the HRIS, including new hires, employee changes, and terminations
- Ensure data integrity and confidentiality across HR systems
- Support HR reporting, metrics tracking, and documentation
- Maintain organized and confidential employee files
- Prepare employee documentation such as employment verification letters
- Support compliance with employment standards legislation and internal policies
- Participate in HR initiatives and continuous process improvements, including leveraging AI tools to enhance HR processes
- Provide day-to-day HR support to employees and managers, acting as a point of contact for HR policies and procedures
Qualifications
Education
- Post-secondary education in Human Resources, Business Administration, or a related discipline
- CHRP designation (completed or in progress) is considered an asset
Experience
- 2–3 years of progressive experience in an HR Generalist, HR Coordinator, or recruitment-focused HR role, preferably within a small to mid-sized organization
- Demonstrated hands-on recruitment and talent acquisition experience, including sourcing, screening, and coordinating interviews
- Experience supporting benefits administration and payroll processes is an asset
Technical Skills
- Proficiency with HRIS platforms and Applicant Tracking Systems (ATS)
- Strong recruitment capability, including candidate sourcing, assessment, and coordination
- Solid working knowledge of Google Suites
- High attention to detail and ability to manage confidential information with discretion
- Legally eligible to work in Canada
Competencies
- Customer Focus – committed to delivering high-quality service to employees and managers
- Communication Skills – clear, professional written and verbal communication
- Organization & Attention to Detail – able to manage multiple priorities and deadlines
- Ethical Judgment & Confidentiality – handles sensitive information with integrity
- Action Oriented – comfortable working in a fast-paced, evolving environment
- Problem Solving – able to identify issues and escalate appropriately with solutions
- Interpersonal Savvy – builds effective working relationships across the organization
What We Offer
- Competitive salary and benefits including fully paid monthly premiums for Canadian Extended Health Care and Dental Coverage, Wellness Days and Life insurance.
- A beautiful office space near the harbourfront, with free snacks and beverages, and organized social events as a company such as BBQs.
- Flexible remote work environment.
- Work with a leading publisher in the field of digital health and open access research.
- A dynamic and innovative work environment.
Application Process:
Interested candidates should submit the following documents:
1. A current CV and/or resume
2. A cover letter describing why you are a match for this position.
Shortlisted applicants will be contacted regarding the subsequent steps in our recruitment process. This process includes a phone interview with HR, and two video interviews with the hiring team.
We wish to thank all those who apply, however, only those individuals whose skills and experience most closely match our requirements will be contacted by a member of our team. All interviews will be held via video conference.
JMIR Publications is an equal opportunity employer. We are committed to a diverse workforce and maintaining a learning and working environment that is welcoming to all. We welcome and encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process
Application Privacy Commitment;
By submitting your application to JMIR Publications, you acknowledge and agree to the following:The personal information and resume you provide will be collected and used solely for the purposes of assessing your candidacy for the position applied for, as well as for any other suitable roles within JMIR Publications that may arise. We are committed to safeguarding your personal information in accordance with applicable privacy laws and company policies.
Your information will be handled with strict confidentiality and will only be shared with those directly involved in the recruitment and hiring process. JMIR Publications will not disclose, share, or sell your personal data to any third parties without your explicit consent.
If your application is not successful, JMIR Publications may retain your information for up to 3 years for future opportunities, unless you request its removal.
By applying, you consent to this collection, use, and retention of your personal data as outlined above.
Compensation
$65,000.00 - $80,000.00 per year